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Regular Board Meeting
Calexico USD
June 06, 2019 5:00PM
District Administrative Board Room 901 Andrade Ave. Calexico, CA 92231

A. OPENING ITEMS
A.1. Call to Order
A.2. Pledge of Allegiance
B. PUBLIC COMMENTS (CLOSED SESSION ITEMS ONLY)
C. ANNOUNCEMENT OF CONVENING INTO CLOSED SESSION
D. CLOSED SESSION
D.1. Public Employee Appointments & Employments (Government Code Section 54957) All positions included in Certificated & Classified Employment Reports
D.2. Public Employee(s)/Discipline(s)/Dismissal(s)/Release(s)Non-reelection(s)/Non-renewal(s)/Resignation(s)/Reassignment(s)/Transfer(s)/Employments/Leaves of Absence (Government Code Section 54957)
D.3. Negotiations: Conference w/District Labor Negotiators (Government Code Section 54957.6)
Negotiator: Carlos R. Gonzales, Superintendent: ACT/CSEA/Unrepresented/Management

E. RECONVENE TO OPEN SESSION-Approximate time: 6pm
F. ANNOUNCEMENT OF ACTION(S) TAKEN IN CLOSED SESSION
G. COMMENTS FROM PUBLIC-The Board will take any and all comments from the public related to an item on the agenda or any other item of District business that is not on the agenda.
H. PUBLIC HEARING
H.1. The Board of Education will Conduct a Public Hearing to Allow the Public Input Regarding the District's Proposed/Draft Local Control & Accountability Plan (LCAP) for 2019-20.
Speaker:
Elisa Ramirez, Asst. Superintendent
Rationale:
The school district governing board must hold at least one public hearing to solicit the recommendations and comments of members of the public regarding the specific actions and expenditures proposed to be included in the LCAP. The public hearing must be held at the same meeting as the annual budget public hearing. (Education code § 52062 (b)).
 
Attachments:
2019-20 LCAP Annual Update
2019-20 LCAP Budget Overview for Parents
H.2. The Board of Education will Conduct a Public Hearing to Allow the Public Input Regarding the District's Proposed Budget for 2019-20.
Speaker:
Cesar Vega, Asst. Supt. of Business
Rationale:
Per Education Code (EC) Sections 42127 and 52062, two separate Governing Board public meetings, held at least one day apart, are now required for the school district budget hearing and budget adoption. In addition, the LCAP public hearing must occur at the same meeting as the budget hearing and the LCAP adoption must occur at the same meeting as the budget adoption. The LCAP item must precede the budget item at each meeting. The public hearings require 72 hours public notice and both the 2018-19 budget and LCAP must be adopted on or before July 1, 2018.
 
Attachments:
Budget
Narrative
Presentation
I. PRESENTATIONS
I.1. Calexico Culinary Academy Recognitions
Speaker:
Elisa Ramirez, Asst. Superintendent
I.2. ACSA Teacher of the Year Recipients
Speaker:
Elisa Ramirez, Asst. Superintendent
I.3. Calexico High School Student Safety Presentation
Speaker:
Gabrielle Williams, Principal
Attachments:
CHS Student Safety Presentation
J. CONSENT AGENDA - all items appearing will be acted upon by one motion, without discussion, unless any item is pulled for separate consideration and action.
J.1. Approval of the Minutes of the Regular Board Meeting of May 23, 2019.
Speaker:
Elisa Ramirez, Asst. Superintendent
Attachments:
May 23, 2019 Minutes
J.2. Acceptance of Donation of $100.00 from Yum Yum Chinese Food for Calexico High School Swimming Team.
Speaker:
Cesar Vega, Asst. Supt. of Business Services
Rationale:
Yum Yum Chinese Food made a donation of $100.00 for the Swimming Team needs at CHS.
 
Attachments:
Donation Form and Check
J.3. Acceptance of Donation of $100.00 from Robinson Ford for Calexico High School Softball Team.
Speaker:
Cesar Vega, Asst. Supt. of Business Services
Rationale:
Robinson Ford made a donation of $100.00 for Softball needs at CHS.
 
Attachments:
Donation Form and Check
J.4. Acceptance of Donation of a Gift Card Valued at $75.00 from Food 4 Less for Mental Health Awareness Week Activities.
Speaker:
Cesar Vega, Asst. Supt. of Business Services
Rationale:
Food 4 Less made a gift card donation valued at $75.00 for Mental Health Awareness Week Activities.
 
Attachments:
Donation Form
J.5. Acceptance of Donation of Dasani Water valued at $40.00 from Coca Cola Company for Mental Health Awareness Week Activities.
Speaker:
Cesar Vega, Asst. Supt. of Business Services
Rationale:
Coca Cola Company made a donation of Dasani Water valued at $40.00 for Mental Health Awareness Week Activities.
 
Attachments:
Donation Form
J.6. Acceptance of Donation of $350.00 from Walmart for the Accelerated Reader Program at Cesar Chavez Elementary.
Speaker:
Cesar Vega, Asst. Supt. of Business Services
Rationale:
Walmart made a donation of $350.00 for the Accelerated Reader Program at Cesar Chavez Elementary.
 
Attachments:
Donation Form and Check
J.7. Acceptance of Donation of $250.00 from John Francis Glaser for the Calexico High School Boys Basketball Team.
Speaker:
Cesar Vega, Asst. Supt. of Business Services
Rationale:
John Francis Glaser made a donation of $250.00 for the Boys Basketball needs at CHS.
 
Attachments:
Donation Form and Check
J.8. Three (3) CHS Drum Major Students to Participate in the USA Drum Major Camps from July 18 to 21, 2019 and August 1 to 3, 2019 at UC Irvine and Fresno State.
Speaker:
Gabrielle Williams, Principal
Rationale:
The USA Drum Major Camp will focus on leadership and performance skills.
 
Financial Impact:
LCAP Student Leadership Funds: $1,154 Dlls Student Registration General Funds: Mileage $240 Dlls
Attachments:
CHS Band Drum/Majors
J.9. One (1) CHS Student to Participate in the Naval Sailing Academy (Navy JROTC) from June 23 to 29, 2019 at Coronado, CA.
Speaker:
Gabrielle Williams, Principal
Rationale:
The Sail Academy will focus in areas of leadership, team work, critical thinking skills and physical fitness. Classroom training will include theory of sailing, seamanship, nautical rules of the road, charting and written examinations. On the water training will include swim/drown-proofing, paddle board handling and small/large board handling. Commander Fichtel will oversee the arrival to Coronado and return of the student to Calexico High School. Selection criteria: grades, level of participation in events, exemplary uniform appearance, grooming standards and willingness to attend.
 
Financial Impact:
LCAP Student Leadership Funds: $200 Dlls Student Registration General Funds: Mileage $170 Dlls
Attachments:
Sailing Academy
J.10. Five (5) CHS Students to Travel to Camp Pendleton, CA. and Participate in the Navy Leadership Academy from June 24 to 29, 2019.
Speaker:
Gabrielle Williams, Principal
Rationale:
The Leadership academy is to prepare high performing cadets to take the positions of leadership in their schools NJROTC program. The Leadership Academy focuses on physical and mental standards. Focus on motivating and increasing the leadership characteristics of the participating cadets. Cadets who complete the Academy will be issued a prestigious “Gray Cord.” CHS Commander Fichtel will oversee student participation by transporting students to Camp Pendleton and ensuring their return.
 
Financial Impact:
LCAP Student Leadership Funds: Total $650 Dlls Student Registration Gen. Funds: Mileage $290 Dlls
Attachments:
Navy Cadets
J.11. Enrique Camarena Jr. High Staff to Attend The Schools To Watch Conference in Washington, DC on June 26-29, 2019.
Speaker:
Diego Romero
Rationale:
As a 2018-19 Schools To Watch designated school, ECJH is required to send a team and attend the 2019 15th Annual Schools To Watch Conference in Washington DC, June 26-29. The team will receive an award with an opportunity to present a school's best practice at this event. Staff attending: Diego Romero, Juan Rodriguez, Lisa Mendoza, Mariela DeLaFuente, Sophia Rosales & Maria Sanchez-Romero.
 
Financial Impact:
Funding Source: LCAP Total Approximately $18,000
Attachments:
Schools To Watch Conference Information
J.12. Professional Development: Two Staff Members from Vincent Memorial High School to Attend the AP Annual Conference from July 18-21, 2019 in Orlando, FL.
Speaker:
Claudia Montaño
Rationale:
Teresa Guilin and Lourdes Ramirez will attend conference sessions and discover proven methods for increasing equity and access to the AP Program. The conference schedule features workshops, content-driven sessions, and exhibits. The AP Annual Conference is the largest professional development gathering of the Advanced Placement Program (AP) and Pre-AP communities.
 
Financial Impact:
Site Title II Allocation-$7,000 *Federal regulation states that CUSD is required to spend an equal amount of Title II funds per student to service public and private school teachers
Attachments:
AP Annual Conference
K. INFORMATION ITEMS
K.1. Superintendent's Report
K.2. Association Comments (ACT/CSEA)
K.3. ROP Committee
K.4. Board Reports-These are informational reports by board members. No action is taken.
L. ACTION ITEMS - Consideration & action/approval of the following items:
L.1. Amended Agreement Between Calexico Unified School District and T-Mobile West LLC for Installation of Wireless Communication Equipment.
Speaker:
Cesar L. Vega, Assistant Superintendent of Business Services
Rationale:
T-Mobile Wireless Communication is to install equipment on the Calexico High School's new sports fields' light poles. The original agreement was Board approved during the September 14, 2018 regular board meeting. This first amendment is to modify and amend exhibit C of the original agreement to which is now titled exhibit C-1 due to a change in premises of the area being leased at Calexico High School due to the construction-modernization projects currently being done at the site.
 
Financial Impact:
No Financial Impact.
Attachments:
Exhibit C1
First Amendment Agreement
L.2. Agreement Between Calexico Unified School District and Frontline Education for Absence and Substitute Management Subscription.
Speaker:
Cesar L. Vega, Assistant Superintendent of Business Services
Rationale:
Frontline Education is to continue to provide software and services for absence and substitute management which will be compatible with the new Escape program in 2019/2020. Renewals to take place on an annual basis with this renewal being year two.
 
Financial Impact:
General Fund: $20,479.84 plus applicable sales tax
Attachments:
Exhibit A - Year Two Renewal
Master Service Agreement
L.3. Memorandum of Understanding between Calexico Unified School District and Imperial County Office of Education Consortium Teacher Induction Program 2019-20 School Year.
Speaker:
Brian J. Thurman Ed.D., Assistant Superintendent
Financial Impact:
The district shall compensate ICOE in the amount of $5,000 per participating teacher enrolled in the Imperial County Consortium Teacher Induction Program as of November 1st of the current school year. Support provider (36 hrs.) stipend $1000 per participating teacher. Funding: 2019-20 LCAP, Goal 1, Action 15
Attachments:
MOU: ICOE Teacher Induction
L.4. Memorandum of Understanding between Calexico Unified School District and Imperial County Office of Education to Provide Professional Development Services on Mathematic Strategies to the Staff At Calexico Mission School during the 2019-2020 School Year.
Speaker:
Claudia Montaño
Rationale:
Imperial County Office of Education will provide 4 half-days of training and support for K-12 Grade Teachers at Calexico Mission School. The professional development plan will focus on the following: a. Provide strategies in building a mathematical mindset & number talks. b. Provide the Lesh Model and Routines for Reasoning. ICOE will communicate with district administration to discuss progress & support.
 
Financial Impact:
Site Allocation Title III-$ 2,800 *Federal regulation states that CUSD is required to spend an equal amount of Title III funds per student to service public and private school teachers.
Attachments:
19-20 MOU Between CUSD & ICOE-Mission School
Calexico Mission School Plan
L.5. Memorandum of Understanding between Calexico Unified School District and Imperial County Office of Education to Provide Additional Targeted Support & Improvement (ATSI) Support to the Staff Members at William Moreno Jr. High School during the 2019-2020 School Year.
Speaker:
Claudia Montaño
Rationale:
Imperial County Office of Education will provide 15 days of ATSI support & continuous improvement support to Staff Members at William Moreno Jr. High School. ICOE team will facilitate the following: a. Conduct a Needs Assessment b. Root Cause c. Identify strengths and areas of growth d. ATSI Action Plan monitoring and support e. System Analysis f. Stakeholder Engagement Support ICOE will also communicate with district administration to discuss progress and support.
 
Financial Impact:
Title I-$35,000
Attachments:
19-20 MOU Between CUSD & ICOE-ATSI William Moreno Jr. High School
L.6. Memorandum of Understanding between Calexico Unified School District and Imperial County Office of Education to provide Additional Targeted Support & Improvement (ATSI) Support to the Staff Members at Enrique Camarena Jr. High School during the 2019-2020 School Year.
Speaker:
Claudia Montaño
Rationale:
Imperial County Office of Education will provide 15 days of ATSI support and continuous improvement support to Staff Members at Enrique Camarena Jr. High School. ICOE Director & Coordinator will facilitate the following: a. Conduct a Needs Assessment b. Root Cause c. Identify strengths and areas of growth d. ATSI Action Plan monitoring and support e. System Analysis f. Stakeholder Engagement Support ICOE will also communicate with district administration to discuss progress and support.
 
Financial Impact:
Title I-$35,000
Attachments:
19-20 MOU Betwen CUSD & ICOE-ATSI Enrique Camarena Jr. High School
L.7. Memorandum of Understanding between Calexico Unified School District and Imperial County Office of Education to provide Comprehensive Support & Improvement (CSI) Support & Additional Targeted Support & Improvement (ATSI) Strategies to the District Administration during the 2019-2020 School Year.
Speaker:
Claudia Montano, Director
Rationale:
Imperial County Office of Education will provide 10 days of CSI/ATSI process at the District support level with continuous improvement strategies to district administrators. ICOE team will facilitate the following: a. Conduct a Needs Assessment b. Root Cause c. Identify strengths and areas of growth d. CSI/ATSI Action Plan monitoring and support e. System Analysis f. Stakeholder Engagement Support ICOE will also communicate with district administration to discuss progress and support.
 
Financial Impact:
Title I PD-$25,550
Attachments:
19-20 MOU Between CUSD & ICOE for ATSI District Support
L.8. Memorandum of Understanding between Calexico Unified School District and Imperial County Office of Education to provide Professional Development Services on Writing Instruction to the Staff at Our Lady of Guadalupe Academy during the 2019-2020 School Year.
Speaker:
Claudia Montano, Director
Rationale:
Imperial County Office of Education will provide 26 days of training and support for K-8th Grade Teachers at Our Lady of Guadalupe Academy. The professional development plan will focus on writing instruction. ICOE Coordinators will provide writing support, demo lessons, coaching, and facilitate planning sessions.
 
Financial Impact:
Site Allocation Title III-$54,600 *Federal regulation states that CUSD is required to spend an equal amount of Title III funds per student to service public and private school teachers.
Attachments:
19-20 MOU Between CUSD & ICOE-OLGA Writing
OLGA Writing Plan Year 2
L.9. Memorandum of Understanding between Calexico Unified School District and Imperial County Office of Education to Provide Professional Development Services on ELD Standards & Instruction to the Staff Members at Vincent Memorial High School on June 10, 2019.
Speaker:
Claudia Montaño
Rationale:
Imperial County Office of Education will provide a 1 day training and support for the 9th-12th Grade Teachers at Vincent Memorial High School. The professional development will focus on ELD Standards and Instruction. The training will take place on June 10, 2019.
 
Attachments:
18-19 MOU Between CUSD & ICOE-Vincent Memorial High School
Vincent Memorial High School ELD PD Plan
L.10. Memorandum of Understanding Between the Calexico Unified School District and the Career Consulate of Mexico in Calexico to Support the Plaza Comunitarias.
Speaker:
Brisa Huerta-Price
Rationale:
The Career Consulate of Mexico in Calexico is awarding an IME-Beca in the amount of $3000 to the Calexico Unified School District to support and promote the Plaza Comunitaria in the district. The Plaza Comunitaria allows for Spanish speakers an opportunity to finish their elementary and middle school studies through online modules and in-person support. It currently runs out of the library at Calexico High School during the operating hours of ASSETs.
 
Financial Impact:
Calexico Unified School District will receive $3000 to support and promote the Plaza Comunitaria in the district.
Attachments:
MOU Plazas Comunitarias 2019
L.11. Resolution to Sign Orders for 2018-19 and 2019-20 School Years.
Speaker:
Cesar Vega, Asst. Supt. of Business
Attachments:
Resolution
L.12. Resolution Regarding Disposition of Surplus Asset/Non-Asset Office Furniture at the District Office.
Speaker:
Cesar Vega, Asst. Supt. of Business
Rationale:
Office Furniture listed is antiquated and unserviceable. Therefore, surplus is recommended for Recycling.
 
Financial Impact:
None to report
Attachments:
DO - Office Furniture Resolution 6.6.19
DO - Office Furniture Surplus List 6.6.19
DO - Office Furniture Surplus List (2) 6.6.19
L.13. Resolutions regarding Disposition of Surplus Asset/Non-Asset Office Equipment at the District Office.
Speaker:
Cesar Vega, Asst. Supt. of Business
Rationale:
Office Equipment listed is antiquated and unserviceable. Therefore, surplus is recommended for Recycling.
 
Financial Impact:
none to report
Attachments:
DO - Office Equipment Resolution 6.6.19
Do(ELL) - Office Equipment Surplus List 6.6.19
DO(PC) - Office Equipment Surplus List 6.6.19
L.14. Rejection of Claim: Jose A. Marmolejo vs Calexico Unified School District.
Speaker:
Cesar Vega, Asst. Supt. of Business Services
Rationale:
The District has received a claim for damages incurred at Rockwood Avenue caused by a school sign located on the city street that was fallen due to the high winds. The claimant's vehicle's tire was totaled.
 
Financial Impact:
General Fund: Unknown at this time.
Attachments:
Claim Form
Image
Quote # 1
Quote # 2
Quote # 3
L.15. Adoption of Job Description: Educational Technology Coach - Certificated.
Speaker:
Brian J. Thurman Ed.D., Assistant Superintendent
Rationale:
The Teacher on Special Assignment/Educational Technology Coach will assist in the implementation of 21st century teaching skills, curriculum development and the integration of technology into the classroom by serving as instructional coach. The role of the Educational Technology Coach is a support position designed to increase the capacity of teachers to use technology and to develop curriculum that effectively integrates the use of technology in the teaching and learning process.
 
Financial Impact:
Certificated Salary Schedule + Health and Welfare Benefits Funding: Title I
Attachments:
CUSD Ed. Tech Coach
L.16. Revision of Job Description: Site Academic Support Teacher.
Speaker:
Brian J. Thurman Ed.D., Assistant Superintendent
Rationale:
Under the direct supervision of the site administrator, the site Academic Support Teacher will be responsible to provide support and coach classroom teachers in grades K-12 in all areas of the comprehensive core instructional program.
 
Financial Impact:
Certificated Salary Schedule + Health & Welfare Benefits Funding: Title I & Title II
Attachments:
Job Description: Academic Support Teacher
L.17. Revision of Job Description: Coordinator of Academics and Instruction.
Speaker:
Brian J. Thurman Ed.D., Assistant Superintendent
Attachments:
Certificated Mgmt. Salary Schedule
Revised Job Description: Coordinator of Instruction CHS
L.18. Certificated Employment Report.
Speaker:
Brian J. Thurman Ed.D., Assistant Superintendent
Attachments:
Certificated Employment Report
SS Employment Report 06/06/19
L.19. Classified Employment Report.
Speaker:
Brian J. Thurman Ed.D., Assistant Superintendent
Attachments:
Classified Employment Report
M. RECONVENE TO EARLIER CLOSED SESSION (SEE ABOVE, ITEM D)
N. RECONVENE TO OPEN SESSION
O. ANNOUNCEMENT OF ACTION(S) TAKEN IN CLOSED SESSION
P. ADJOURNMENT
Disability Information:
*** Persons Wishing to Address the Board*** All persons are encouraged to attend and participate (where designated) in meetings of the Calexico Unified School District Board of Trustees. Please fill out the form available at the door, and submit to the Secretary of the Superintendent prior to the meeting. Your comments will be heard (with no action taken) under the designated section of this agenda. For all presentations, the presenter will limit his or her presentation to five (5) minutes. Public comments will be limited to ten (10) minutes total, and each Board Member will limit his or her comments to three (3) minutes. Each presentation, including public and Board Member comments, shall not exceed twenty (20) minutes. For the record: state your name, title, whom you represent, and the agenda item you are addressing. You are not allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual’s personal privacy. The District will not respond to your comments at this time. Your questions, concerns and/or input will be referred to the appropriate Department. ---------THE BOARD'S PROCEEDINGS ARE TAPE RECORDED-------COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA) & WRITTEN NOTICES--------- The Calexico Unified School District, in compliance with the Americans with Disabilities Act (ADA) and California Government Code section 54953.2, provides special accommodations to individuals who may need assistance with access, attendance, and/or participation in Board meetings. Upon written request to the District, disability-related modifications or accommodations, including auxiliary aids or services, will be provided. Please contact the Superintendent’s Office at 760.768.3800 for specific information on resources or programs that may be available for such accommodation. Please call at least 48 hours in advance of meetings and five days in advance of scheduled services and activities. Written materials relating to an open session item on an agenda for a regular meeting that are distributed to a majority of Board members after the posting of the agenda, and distributed within 72 hours before it is to consider the open session item at its regularly scheduled meeting, will be available for public inspection in the Office of the Superintendent located at 901 Andrade Avenue, Calexico, CA 92231, during normal business hours (8:00 a.m. to 4:30 p.m.). Such written materials may also be made available on the district website [www.calexico.k12.ca.us].

Published: June 3, 2019, 4:24 PM

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