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Regular Board Meeting
Calexico USD
April 18, 2019 5:00PM
District Administrative Board Room 901 Andrade Ave. Calexico, CA 92231

A. CALL TO ORDERWas edited within 72 hours of the Meeting
B. PUBLIC COMMENTS (CLOSED SESSION ITEMS ONLY)
C. ANNOUNCEMENT OF CONVENING INTO CLOSED SESSION
D. CLOSED SESSION
D.1. Student Discipline (Education Code Section 48918), Case # 181912 Consideration of Recommendation of Student DisciplineConfidential agenda item.
D.2. Public Employee Appointments & Employments (Government Code Section 54957) All positions included in Certificated & Classified Employment Reports
D.3. Public Employee(s)/Discipline(s)/Dismissal(s)/Release(s)Non-reelection(s)/Non-renewal(s)/Resignation(s)/Reassignment(s)/Transfer(s)/Employments/Leaves of Absence, including hearing(s) and consideration(s) of complaints and charges against public employee(s) (Government Code Section 54957)
D.4. Negotiations: Conference w/District Labor Negotiators (Government Code Section 54957.6)
Negotiator: Carlos R. Gonzales, Superintendent: ACT/CSEA/Unrepresented/Management

E. RECONVENE TO OPEN SESSION-Approximate time: 6pm
F. ANNOUNCEMENT OF ACTION(S) TAKEN IN CLOSED SESSION
G. COMMENTS FROM PUBLIC-The Board will take any and all comments from the public related to an item on the agenda or any other item of District business that is not on the agenda.
H. PRESENTATIONS
H.1. Highest Attendance for Month 7:
Blanche Charles Elementary School-96.75%

H.2. Student Representatives:
AU: Destiny Ruiz
CO: Valeria Ceceña
CO-9th: Adrieann Campos
EC: Alondra Tessman
WM: Natalie Trevaskiss
Was edited within 72 hours of the Meeting
H.3. Students of the Month Recognitions:
AU: Valeria Barboza Ambriz & Reynaldo Tirado Jr.
CO: Mariela Ponce & Rene Osuna
CO-9th: Nancy Coronel & Xavier Leos
EC: Alexa S. Gastelum & Jose L. Zavala
WM: Karol Gomez Hernandez & Diana Murrieta

Speaker:
Carlos R. Gonzales, Superintendent
H.4. Staff Presentations:
William Moreno Jr. High School Staff:
Zuilma Rioseco & Gerardo Castro

H.5. Aurora High School Continuation High School Named a Model Continuation High School.
Speaker:
Carlos R. Gonzales, Superintendent
H.6. Expanded Learning-SPARKS Recognition of William Moreno Junior High as an ASSET Premiere Site.
Speaker:
Brisa Huerta-Price
H.7. Heffernan Memorial Healthcare District
I. CONSENT AGENDA - all items appearing will be acted upon by one motion, without discussion, unless any item is pulled for separate consideration and action.
I.1. Approval of the Minutes of the Regular Board Meeting of March 21, 2019.
Speaker:
Carlos R. Gonzales, Superintendent
Attachments:
March 21, 2019 Board Minutes
I.2. Approval of the Minutes of the Special Board Meeting of April 8, 2019.
Speaker:
Carlos R. Gonzales, Superintendent
Attachments:
April 8, 2019 Board Minutes
I.3. Acceptance of Donation of Unicef Powerbands Valued at $960.00 from Alex Maeda, Horace Mann Insurance - Donor's Choose to Physical Education at Rockwood Elementary.
Speaker:
Cesar Vega, Asst. Supt. of Business Services
Rationale:
Horace Mann Insurance - Donor's Choose, Alaex Maeda is donating 25 Unicef Powerbands valued at $38.40 each for a total of $960.00 to Rockwood Elementary's Physical Education Department.
 
Attachments:
Donation Form
I.4. Acceptance of Donation of $45.00 in Walmart Gift Cards from Bill Harvey for Dool Elementary's Accelerated Reader Program.
Speaker:
Cesar Vega, Asst. Supt. of Business Services
Rationale:
Bill Harvey made a donation in the amount of $45 in Walmart gift cards to Dool Elemenatary for their AR program.
 
Attachments:
Donations Form and Receipts
I.5. Acceptance of Donation of a Newspaper Article Valued at $196.90 from Joan Hanson for Dool Elementary.
Speaker:
Cesar Vega, Asst. Supt. of Business Services
Rationale:
Joan Hanson donated a newspaper article on That's Great News Wall Mount which was published on January 16, 2019 to promote the value of a college education.
 
Attachments:
Donation Form-Invoice-Article
I.6. Acceptance of Donation of $5,700 from Imperial Irrigation District for the 2019-20 Special Projects Grant Program.
Speaker:
Cesar Vega, Asst. Supt. of Business Services
Rationale:
IID is donating $5,700.00 for the 2019-20 Special Projects Grant Program.
 
Attachments:
Donation Form and Check
I.7. Acceptance of Donation of 390 sets of Beats Headphones valued at $63.00 each for a total of $24,570 from Apple, Inc. for Rockwood Elementary.
Speaker:
Cesar Vega, Asst. Supt. of Business Services
Rationale:
Upon the Board's approval, Apple, Inc. will donate 390 sets of Beats Headphones to Rockwood Elementary.
 
Attachments:
Donation Form
Donation Letter
J. INFORMATION ITEMS
J.1. Superintendent's Report
J.2. Measure V Update
J.3. Association Comments (ACT/CSEA)
J.4. Insurance Committee
ROP Committee

J.5. Board Reports-These are informational reports by board members. No action is taken.
K. ACTION ITEMS - Consideration & action/approval of the following items:
K.1. Bid Award and Agreement to Nielsen Construction California, Inc. for the Calexico High School Godfrey Gym Re-Roof & HVAC Replacement Project.
Speaker:
Cesar Vega, Asst. Supt. of Business Services
Rationale:
A notice to contractors calling for bids was advertised from March 7, 2019 to March 14, 2019 through Imperial Valley Press and the District's website. The deadline to submit bids was April 4, 2019, 2:00 PM. A total of two companies responded/submitted a bid package: A&N Quality Builders and Nielsen Construction. Bid Results: A&N Quality Builders: $673,000. Nielsen Construction: $578,000.
 
Financial Impact:
ERP (Emergency Repair Program) $578,000
Attachments:
A&N Quality Builders Bid
Agreement
Bid Results
Nielsen Construction Bid Package
K.2. Agreement between Calexico Unified School District and Concordia University for School Counselor Candidate Fieldwork Experience Program.
Speaker:
Carlos R. Gonzales, Superintendent
Attachments:
2019-22 MOU Calexico USD
K.3. Agreement between Calexico Unified School District and California State University, Los Angeles for Student Fieldwork.
Speaker:
Carlos R. Gonzales, Superintendent
Attachments:
CSU Los Angeles Agreement
K.4. Agreement between Calexico Unified School District and TransTraks for Transportation Management Software System.
Speaker:
Cesar Vega, Asst. Supt. of Business Services
Rationale:
TransTraks is a transportation data management software that provides technology integration, transportation audits, vehicle maintenance, student routing and mapping, transportation software & consulting and in-service training. The term of this agreement is 3-years, commencing the first day of installation and expiring 3 years after that date (FY 2022-2023).
 
Financial Impact:
General Fund: Cloud Solution: $425 monthly fee for up to seven users. Annual Maintenance / Tech Support: $1,475 beginning 2020-21 fiscal year. Training: $185 per hour (10+ hours @ $165 per hour).
Attachments:
Proposal
K.5. Agreement between Calexico Unified School District and Zonar for Electronic Verification of Pupil Riders, Bus Telematics, & Electronic Verified Inspection Reporting.
Speaker:
Cesar Vega, Asst. Supt. of Business
Rationale:
This software is compatible with Transtrak. Zonar is to provide, install, and activate GPS equipment to CUSD's fleet and provide on-site training to CUSD staff. The agreement is for a term of 3-years commencing April of 2019 and ending on April of 2022.
 
Financial Impact:
General Fund: $12,678.60
Attachments:
Zonar Invoice
K.6. Agreement between Calexico Unified School District and Envoy Plan Services, Inc. for Retirement Plan Compliance, Administration and Consulting Services.
Speaker:
Cesar Vega, Asst. Supt. of Business Services
Rationale:
Envoy Plan Services, Inc. serves as a third party administrator, independent contractor, to provide retirement plan compliance, administration and consulting services. The term of this agreement is effective January 1, 2019 until December 31, 2021 with an option to renew on an annual basis after year 3.
 
Financial Impact:
District is to pay a $2.50 monthly prorated fee for each month a participant/employee has a salary deferral contribution to the 403(b) plan, not to exceed $30.00 annually; and a separate monthly charge for each month an employee has a salary deferral contribution to the 457(b) plan not to exceed $30.00 annually. Envoy is to invoice the District on a quarterly basis in arrears.
Attachments:
Agreement
K.7. Agreement between Calexico Unified School District and DecisionInsite, LLC for Professional Services in Community Demographics Analysis and Enrollment Projections.
Speaker:
Cesar Vega, Asst. Supt. of Business Services
Rationale:
DecisionInsite LLC will provide professional services in community demographics analysis and enrollment projections using data spatialization technology for use in budget planning, facilities planning, program planning, staff planning, strategic planning and school configuration planning. 3-Year term effective from May 1, 2019 to April 30, 2022.
 
Financial Impact:
Developer Fees: Base Annual Fee $10,250 Residential Development Research $1,500 Total not to exceed per year $11,750
Attachments:
Agreement
K.8. Agreement between Calexico Unified School District and Fresno County for Cyber High Courses for 2019-20 School Year.
Speaker:
Elisa Ramirez, Asst. Superintendent
Rationale:
Cyber High is a fully accredited High School program that issues both full-credit and partial-credit transcripts. The majority of the core courses provided by Cyber High meet the rigorous A-G subject requirements. We offer Cyber High to our High School students to complement their regular school schedule and make extra credits or to make up classes that are not being offered during the semester in course.
 
Financial Impact:
LCAP Goal 3 Action 4: $23,424
Attachments:
2019-20 Cyber High Annual Contract
K.9. Agreement between Calexico Unified School District and Catapult CMS for Web-hosting and Content Management System for the 2019-2022 School Years.
Speaker:
Eduardo Perez
Rationale:
Due to ADA compliance, the district has reviewed different Content Management System (CMS) Solutions. Catapult CMS offers the best return on investment in terms of ease of use, cost, and enforcement of publishing content accessible for audience with disabilities. The agreement will be for three years for all schools and the main portal of the school district.
 
Financial Impact:
$14,000 for first year $9,204 for years 2 and 3 Funding source: General Fund.
Attachments:
1. Calexico - Catapult Agreement 3yrs
2. Option: 1 year agreement with Catapult K12
K.10. Agreement between Calexico Unified School District and Pyro Spectaculars, Inc. to Provide a Fireworks Production for Calexico High School Graduation Ceremony.
Speaker:
Gabrielle Williams, Principal
Financial Impact:
Funding: General Fireworks Production: $3,700.00 Permit/Standby Fees: $1,001.00 Total: $4,701.00
Attachments:
Contract
K.11. Agreement Renewal between Calexico Unified School District and Keenan and Associates for Property and Casualty Claims Administration Services.
Speaker:
Cesar Vega, Asst. Supt. of Business Services
Financial Impact:
V.P./A.V.P./Claims Manager- $92.75 per hour Senior Claims Examiner- $87.50 per hour Claims Examiner- $77.50 per hour Expenses- 42% of hourly billings Minimum per file charge- One hour
Attachments:
Agreement
K.12. Memorandum of Understanding between Calexico Unified School District and Imperial County Office of Education Professional Development for CUSD Summer School Teachers in Grades K-8.
Speaker:
Christine Colunga
Rationale:
The purpose of this agreement with Imperial County Office of Education is to provide twelve hours of professional development for CUSD Summer School Teachers in grades K-8. The focus of the professional learning will be student discourse for all students. The teachers will learn ELD strategies, utilize manipulatives for conceptual understanding and engage in productive talk to ensure all students are provided with opportunities to produce language.
 
Financial Impact:
LCAP $4,200
Attachments:
ICOE MOU
K.13. Approval of Option 3 Regarding Measure V, Culinary Arts Renovation Project to Address Revisions Relating to AB300 Seismic Modifications.
Speaker:
Cesar Vega, Asst. Supt. of Business
Rationale:
During the April 8, 2019 special Board meeting, the Trustees were presented with three different options to address the seismic improvement need at the CTE Culinary wing at the Calexico High School. The Board of Education is to give direction to proceed with option 1, 2, or 3.
 
Financial Impact:
Measure V Funds: Approximately $500,000. Be eligible to receive approximately $300,000 per seismic retrofit mitigation program.
Attachments:
Presentation
K.14. Approval of Revised Board Meetings, Agenda Dates & Deadline Calendars for 2019.
Speaker:
Carlos R. Gonzales, Acting Superintendent
Attachments:
Board Agenda Deadline 2019 Revised
K.15. Approval of Job Description for a New Classified Position Titled Transportation Scheduler/Dispatcher.
Speaker:
Cesar Vega, Asst. Supt. of Business Services
Rationale:
A Transportation Scheduler/Dispatcher, under the direction of the Director of MOT or assigned supervisor, would coordinate and assign drivers and equipment to regularly scheduled home-to-school, special needs student routes, curricular and extra-curricular field trips, athletics events, etc. The new Transportation Scheduler/Dispatcher would also plan, develop, maintain and continuously update school bus and other vehicle routes ensuring the overall coverage required to meet the transportation operation scheduling demands are met. Once approved by the Board of Education, the job description will be presented to the Personnel Commission for review and approval.
 
Financial Impact:
General Fund - Range 23a ($3,351 per month, $40,212 annually).
Attachments:
Job Description
K.16. Approval of Title IV, Part A of the Every Student Succeeds Act Plan-Intended to Improve Student Academic Achievement.
Speaker:
Claudia Montano
Rationale:
Title IV, Part A of the Every Student Succeeds Act (ESSA), is intended to improve student's academic achievement by increasing capacity to provide all students with a well-rounded education, improve school conditions for student learning, and activities to support the effective use of technology.
 
Attachments:
Title IV Plan
K.17. Approval of 2019-20 Instructional School Calendar.
Speaker:
Carlos R. Gonzales, Superintendent
Rationale:
That the Board of Education approve the calendar for 2019-20 as submitted.
 
Attachments:
2018.19 Instructional School Calendar
K.18. Quarterly Report on William's Uniform Complaint-March 31, 2019.
Speaker:
Christine Colunga
Rationale:
William's case legislation requires a school district to use it's uniform complaint process to help identify and resolve any deficiencies related to instructional materials, teacher vacancy or miss assignment, and emergency or urgent facilities conditions that pose a threat to health and safety. One textbooks and instructional materials complaint was received, and has been resolved. See attached Williams Report Narrative.
 
Attachments:
Williams Quarterly Report March 31, 2019
Williams Report Narrative March 31, 2019
K.19. Rejection of Claim: Christine Colunga vs Calexico Unified School District.
Speaker:
Cesar Vega, Asst. Supt. of Business Services
Rationale:
The District has received a claim for damages incurred at the Blanche Charles Elementary parking lot during school hours. Ms. Colunga was at the BC site holding a teacher training that lasted from 8:00 AM to 3:00 PM. Her personal vehicle's windshield cracked.
 
Financial Impact:
General Fund: $995.68
Attachments:
Claim Form
Stans Auto Body Quote
Valley Auto Glass Quote
K.20. Acceptance of Personal Property Loss Claim for Mr. Carlo Mendoza.
Speaker:
Cesar Vega, Asst. Supt. of Business Services
Rationale:
The District has received a claim for loss of personal property incurred on January 25, 2019 at Calexico High School main campus. The claim is for $200.00 to replace a set of Powerbeats Earphones that were stolen from the teacher's desk drawer after they were taken away from the student for violation of school rule.
 
Financial Impact:
Fund: General Fund Total Estimate: $200.00
Attachments:
Claim Form
Price Verification
K.21. Notice of Completion for Ward Field Parking Lot Rehabilitation Project
Speaker:
Cesar Vega, Asst. Supt. of Business Services
Rationale:
Submitting a Notice of Completion to the County Recorder Office is a requirement with all construction projects. Before the final payment (retention) is made on a public project, the District's Governing Board should take action accepting the project as complete. A Notice of Completion is then recorded with the County Recorder's Office for the purpose of giving public notice that the final payment will be made in 30 days. Public Contract Code Section 7107 says: Within 60 days after the date of completion of the work of improvement the retention withheld by the school district shall be released. Notice of completion for the following: Ward Field Parking Lot Rehabilitation Contractor: Pyramid Construction and Aggregates, Inc. Start Date: June 18, 2018 Completion Date: January 11, 2019 Original Contract Amount: $1,599,800.00 Final Contract Amount: $1,696,699.00
 
Financial Impact:
Measure V Funds: Board Approved Original Amount: $1,599,800.00 Board Approved Change Order Amount: $96,899.00 Liquidated Damages: $-27,000.00 Final Contract Amount: $1,669,699.00
Attachments:
Liquidated Damages Invoice
NOC Form
NOC Request
K.22. Resolution Proclaiming Teacher Day as May 7, 2019.
Attachments:
Resolution Proclaiming Teacher Day 2019
K.23. Resolution Proclaiming May 19-25, 2019 as Classified School Employee Week.
Speaker:
Carlos R. Gonzales, Superintendent
Attachments:
CSEA Resolution
K.24. Resolution to Declare April 22-26, 2019 as Afterschool Professionals Appreciation Week.
Speaker:
Brisa Huerta-Price
Rationale:
SPARKS, CUSD's Expanded Learning is joining with the National AfterSchool Association to celebrate the professionals that are at the heart of afterschool programs during "Afterschool Professionals Appreciation Week" April 22-26, 2019. We are joining the effort because we believe Afterschool professionals make a difference in the lives of young people. We encourage you to join us in thanking the afterschool professionals in your life.
 
Financial Impact:
No fiscal impact associated
Attachments:
Resolution Afterschool Professionals Appreciation Week
K.25. Resolution Regarding Disposition of Surplus Asset/Non-Asset Kitchen equipment at Rockwood Elementary.
Speaker:
Cesar Vega, Asst. Supt. of Business
Rationale:
Kitchen Equipment listed are antiquated and unserviceable. therefore, surplus is recommended for Recycling.
 
Financial Impact:
None to Report
Attachments:
RD - Kitchen Equipment Resolution 4.18.19
RD - Kitchen Equipment Surplus List 4.18.19
K.26. Certificated Employment Report.
Speaker:
Carlos R. Gonzales, Superintendent
Attachments:
Certificated Employment Report
K.27. Classified Employment Report.
Speaker:
Carlos R. Gonzales, Superintendent
Attachments:
Classified Employment Report
L. RECONVENE TO EARLIER CLOSED SESSION (SEE ABOVE, ITEM D)
M. RECONVENE TO OPEN SESSION
N. ANNOUNCEMENT OF ACTION(S) TAKEN IN CLOSED SESSION
O. STUDENT DISCIPLINE-(EDUCATION CODE SECTION 48918) Action upon recommendation of student discipline.
O.1. Action upon Recommendation of Student Discipline Case #181912.Was edited within 72 hours of the Meeting
P. ADJOURNMENT
Disability Information:
*** Persons Wishing to Address the Board*** All persons are encouraged to attend and participate (where designated) in meetings of the Calexico Unified School District Board of Trustees. Please fill out the form available at the door, and submit to the Secretary of the Superintendent prior to the meeting. Your comments will be heard (with no action taken) under the designated section of this agenda. For all presentations, the presenter will limit his or her presentation to five (5) minutes. Public comments will be limited to ten (10) minutes total, and each Board Member will limit his or her comments to three (3) minutes. Each presentation, including public and Board Member comments, shall not exceed twenty (20) minutes. For the record: state your name, title, whom you represent, and the agenda item you are addressing. You are not allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual’s personal privacy. The District will not respond to your comments at this time. Your questions, concerns and/or input will be referred to the appropriate Department. ---------THE BOARD'S PROCEEDINGS ARE TAPE RECORDED-------COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA) & WRITTEN NOTICES--------- The Calexico Unified School District, in compliance with the Americans with Disabilities Act (ADA) and California Government Code section 54953.2, provides special accommodations to individuals who may need assistance with access, attendance, and/or participation in Board meetings. Upon written request to the District, disability-related modifications or accommodations, including auxiliary aids or services, will be provided. Please contact the Superintendent’s Office at 760.768.3800 for specific information on resources or programs that may be available for such accommodation. Please call at least 48 hours in advance of meetings and five days in advance of scheduled services and activities. Written materials relating to an open session item on an agenda for a regular meeting that are distributed to a majority of Board members after the posting of the agenda, and distributed within 72 hours before it is to consider the open session item at its regularly scheduled meeting, will be available for public inspection in the Office of the Superintendent located at 901 Andrade Avenue, Calexico, CA 92231, during normal business hours (8:00 a.m. to 4:30 p.m.). Such written materials may also be made available on the district website [www.calexico.k12.ca.us].

Published: April 15, 2019, 4:43 PM

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