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Regular Board Meeting
Calexico USD
December 13, 2018 5:00PM
Cesar Chavez Elementary School- Multi-Purpose Room 1251 E. Zapata St. Calexico, CA 92231

A. OPENING ITEMS
A.1. Call to Order
A.2. Pledge of Allegiance
B. PUBLIC COMMENTS (CLOSED SESSION ITEMS ONLY)
C. ANNOUNCEMENT OF CONVENING INTO CLOSED SESSION
D. CLOSED SESSION
D.1. Student Discipline (Education Code Section 48918) Consideration of Recommendation of Student Discipline Cases #181904 & 181905Confidential agenda item.
D.2. Conference with Real Property Negotiators
a. El Portal Development
b. Agency Negotiator – Cesar Vega
c. Negotiating Parties – Priest Development
d. Under negotiation – mitigation agreement/developer fees

D.3. Public Employee Appointments & Employments (Government Code Section 54957) All positions included in Certificated & Classified Employment Reports
D.4. Public Employee(s)/Discipline(s)/Dismissal(s)/Demotion(s)/Release(s)Non-reelection(s)/Nonrenewal(s)/Resignation(s)/Reassignment(s)/Transfer(s)/ Employments/Leaves of Absence (Government Code Section 54957)
D.5. Negotiations: Conference w/District Labor Negotiators (Government Code Section 54957.6) Negotiator: Carlos R. Gonzales, Superintendent: ACT/CSEA/Unrepresented/Management

D.6. Conference with Legal Counsel-Anticipated litigation
Significant exposure to litigation pursuant to subdivision (d)(2) of (Government Code Section 54956.9)
Number of potential cases: four

D.7. Conference with Legal Counsel-Anticipated litigation
Initiation of litigation pursuant to subdivision (d)(4) of (Government Code Section 54956.9)
Number of potential cases: one or more

E. RECONVENE TO OPEN SESSION-Approximate time: 6pm
F. ANNOUNCEMENT OF ACTION(S) TAKEN IN CLOSED SESSION
G. COMMENTS FROM PUBLIC-The Board will take any and all comments from the public related to an item on the agenda or any other item of District business that is not on the agenda.
H. PRESENTATIONS
H.1. Boys Cross Country
Girls Cross Country Team-IVL Champions

Speaker:
Carlos R. Gonzales, Superintendent
H.2. Highest Attendance for Month 3:
Cesar Chavez Elementary School-97.89%

Speaker:
Carlos R. Gonzales, Superintendent
H.3. Student Representatives:
AU: Pablo Torres Borboa
CO: Ariana Madrigal
CO-9th: Adrieann Campos
EC: Alondra Tessman
WM: Natalie Trevjaskis
Was edited within 72 hours of the Meeting
Speaker:
Carlos R. Gonzales, Superintendent
H.4. Students of the Month Recognitions:
AU: Danna Camarena & Pablo Torres Borboa
CO: Kassandra Contreras & Arad Lopez
CO-9th: Camila Acosta & Omar Arreola
EC: Adria J. Lopez & Ishmel C. Burgess
WM: Victoria Aguayo & Daniel M. Fernandez

Speaker:
Carlos R. Gonzales, Superintendent
H.5. Staff Presentations:
Cesar Chavez Elementary Staff:
Veronica Alvarado & Yazmin Andrade

Speaker:
Carlos R. Gonzales, Superintendent
I. CONSENT AGENDA - all items appearing will be acted upon by one motion, without discussion, unless any item is pulled for separate consideration and action.
I.1. Approval of the Minutes of the Regular Board Meeting of November 8, 2018.
Speaker:
Carlos R. Gonzales, Superintendent
Attachments:
November 8, 2018 Board Minutes
I.2. Acceptance of Donation of $40.00 from Enrique Alvarado for Cesar Chavez Elementary Turkey Run.
Speaker:
Cesar Vega, Asst. Supt. of Business Services
Rationale:
$40 was donated from Enrique Alvarado for Cesar Chavez Elementary Turkey Run event.
 
Attachments:
Donation Form and Cash
I.3. Acceptance of Donation of $40.00 from John R. Renison for Cesar Chavez Elementary Turkey Run.
Speaker:
Cesar Vega, Asst. Supt. of Business Services
Rationale:
$40 was donated from John R. Renison for Cesar Chavez Elementary Turkey Run event.
 
Attachments:
Donation Form and Check
I.4. Acceptance of Donation of $40.00 from Richard Romero for Cesar Chavez Elementary Turkey Run.
Speaker:
Cesar Vega, Asst. Supt. of Business Services
Rationale:
$40 was donated from Richard Romero for Cesar Chavez Elementary Turkey Run event.
 
Attachments:
Donation Form and Check
I.5. Acceptance of Donation in the Amount of $600 from Baja Son Growers to the Calexico High School's Girls Basketball Tournament.
Speaker:
Cesar Vega, Asst. Supt. of Business Services
Rationale:
The CHS Girls Basketball team received an $600 donation from Baja Son Growers.
 
Attachments:
Donation Form and Check
I.6. Acceptance of Donation of Two Bikes Valued at $50.00 Each from Patrol Protective Services for the District-Wide Accelerated Reader Program.
Speaker:
Cesar Vega, Asst. Supt. of Business Services
Rationale:
Patrol Protective Services donated 2 bicycles valued at $50.00 each for the District-Wide Accelerated Reader program.
 
Attachments:
Donation Form
I.7. Acceptance of Donation of $100.00 from Richard Romero for Dool Elementary Accelerated Reader Program.
Speaker:
Cesar Vega, Asst. Supt. of Business Services
Rationale:
$100.00 was donated from Richard Romero for Dool Elementary's Accelerated Reader Program.
 
Attachments:
Donation Form and Check
I.8. Acceptance of Donation of $500.00 from Pimentel Studios for the Accelerated Reader Program District Wide.
Speaker:
Cesar Vega, Asst. Supt. of Business Services
Rationale:
$500.00 was donated from Pimentel Studiosfor for the Accelerated Reader Program.
 
Attachments:
Donation Form and Check
I.9. Travel: CHS Robotic Team to Attend The First Robotics Competition 2019 on March 19 - 23, 2019 in Los Angeles, Ca.
Speaker:
Gabrielle Williams
Rationale:
First Robotics competition will be held at the Los Angeles Convention Center from March 20 - 23, 2019. The Robotics team will attend a Leadership Workshop @ Disneyland on March 19, 2019. Chaperones/Drivers: Luis Garcia, Mario Magallanes, Kathy Loza and Giovanni Neri
 
Financial Impact:
Funding: Title 1 and Club Funds. Transportation: District vans Lodging: 8 rooms / 4 days $4800-6400, est. Per Diem: 3 teachers: $1,120, est. Substitutes: 3 teachers, $990 Meals: $300 club funds
Attachments:
1st Robotics Competition 2019
I.10. Travel: CHS Girls Wrestling Team to Attend the Queen of the Hill Girls Wrestling Tournament in Corona, CA from December 27 to 29, 2018.
Speaker:
Gabrielle Williams
Rationale:
2 Coaches, Gilbert Panela and Robert Tabarez, Athletic Director, Lorena Rodriguez. One of the top girls wrestling tournament in Southern California. Will allow college coaches to see girls wrestle. Girls will gain valuable experience for wrestling season.
 
Quick Summary / Abstract:
Funding: Athletics Lodging: $400, 2 rooms Transportation: $202, 1 district van Meals: ASB wrestling club
Attachments:
Wrestling Tournament
I.11. Travel: CHS Girls Basketball Team to Attend The 2018 36th Annual Aztec Holiday Classic @ Montgomery High School from December 26 to 29, 2018.
Speaker:
Gabrielle Williams
Rationale:
2 coaches, Salvador Cuevas & Vanessa Ochoa, 12 Girls Varsity Basketball players. One of the Top Tournaments in San Diego CIF Section. Will improve San Diego CIF rankings by playing top teams. Have placed within the top 3 spots past 3 years. Will allow College coaches to see them play.
 
Financial Impact:
Funding: Athletics & Girls Basketball Club Thru Fundraising Tournament Entry Fee $450 (Athletics) Hotel: 5 rooms/3 nights $2500 est. (Athletic Budget Girls Basketball) Transportation: 2 District Vans $123 (Athletics) Meals: Girls Basketball Club thru fundraising
Attachments:
36th Annual Aztec Holiday Montgomery HS
I.12. Travel: CHS Girls Basketball Team to Attend The 4th Annual Sweetwater New Year Classic @ Sweetwater High School on January 2-5, 2019.
Speaker:
Gabrielle Williams
Rationale:
3 Coaches, 12 players Coach Salvador Cuevas, Vanessa Ochoa & Lorena Rodriguez, AD. One of the Top Tournaments in San Diego CIF Section will improve San Diego CIF rankings by playing top teams. Have placed within the top 3 spots past 3 years. Will allow college coaches to see them play.
 
Financial Impact:
Funding: Athletics Tournament Entry Fee: $400 (Athletics) Hotel: 5 rooms/3 nights $1600 (estimate) Transportation: 2 District Vans $118 (Athletics) Meals: Girls Basketball Club thru fundraising
Attachments:
4th Annual Sweetwater New Year Classice
J. INFORMATION ITEMS
J.1. Superintendent's Report
J.2. Measure V Update
J.3. Association Comments (ACT/CSEA)
J.4. Insurance Committee
ROP Committee
Safety Committee
LCAP Committee

J.5. Board Reports-These are informational reports by board members. No action is taken.
K. ACTION ITEMS - Consideration & action/approval of the following items:
K.1. Agreement Between Calexico Unified School District and the American National Red Cross for Facility Use During Disasters.
Speaker:
Cesar Vega, Asst. Supt. of Business Services
Rationale:
The American National Red Cross (“Red Cross”), a non-profit corporation chartered by the United States Congress, provides services to individuals, families and communities when disasters strike. The disaster relief activities of the Red Cross are made possible by the American public who support the Red Cross with generous donations. The Red Cross’s disaster services are also supported by facility owners who permit the Red Cross to use their buildings as shelters and other service delivery sites for disaster victims. This agreement is between the Red Cross and CUSD so the Red Cross can use the the following facilities to provide services during a disaster; Calexico High School, William Moreno Junior High School and Aurora High School. This agreement only applies when Red Cross requests use of the facility and is managing the activity at the facility.
 
Attachments:
Agreement
K.2. License Agreement Between Calexico Unified School District and Imperial County Behavioral Health for the Use of Property at 641 Rockwood Street, Calexico.Was edited within 72 hours of the Meeting
Speaker:
Cesar Vega, Asst. Supt. of Business Services
Rationale:
Imperial County of Behavioral Health will be entered in this license agreement for the use of property located at 641 Rockwood Street in Calexico, California for the County's Behavioral Health Services and Family Resource Center. The term of this license agreement is for 120 months beginning the first month of occupancy after the completion of tenant improvements. This agreement may be terminated by District upon 30 days'notice for material breach of the agreement, unless the County cures such breach within the 30 days. This agreement may also be terminated by either party without cause upon 90 days' written notice.
 
Financial Impact:
Total Value Agreement $1,336,200. Within 30 days after the approval and final execution of this agreement, the County shall pay the District the sum of $352,821.27, which represents one-half of the County's share of the project costs for the improvement to the property. The remainder half shall be paid over the course of the original term as follows: Months 1-36 $9,800.59 monthly. Months 37-72 $7,506.64 monthly. Months 73-120 $7,506.64 monthly. The monthly license fee will include all utilities with the exception of phone internet, janitorial, and security services for the County's space.
Attachments:
Agreement
K.3. Agreement between Calexico Unified School District & Jesse Douglas Hartline for DSA Inspection Services for Measure V Facility Projects.
Speaker:
Cesar Vega, Asst. Supt. of Business Services
Rationale:
DSA requires a DSA Certified Inspector onsite during all Measure V Facility projects. Jesse Douglas Hartline is a qualified inspector approved by the Architect, the State of California, and the Division of State Architect. The term of the agreement will be until each Measure V Facilities project is complete to CUSD's satisfaction.
 
Financial Impact:
Measure V Funds: $80.00 per hour worked or lump sum for a specific project if that sum is agreed by CUSD and Hartline prior to the start of the project.
Attachments:
Agreement
K.4. Agreement Between Calexico Unified School District and School Site Solutions, Inc. for General Assistance Services for Facilities Planning.
Speaker:
Cesar Vega, Asst. Supt. of Business Services
Rationale:
School Site Solutions, Inc. is a school facilities consulting firm located in Sacramento. SSS specializes in program and project management, school site selection, acquisition, State approvals and advocacy, Department of Toxic Substances Control oversight, CEQA compliance services and School Facility Program eligibility and funding services for K-12 school districts all over the State. Upon approval of this agreement, SSS would be able to provide the following General Facility Assistance services:Assistance with pre-construction project planning, scheduling and budget review for planned construction projects. Assist in the procurement of CUSD facility consultants, architects and contractors where necessary. Assist the CUSD with proposed school and administrative site planning and permitting requirements. Assistance with response to Developer Environmental Impact Reports. Provide the District with advice and updates regarding the State of California Facilities Program. Assistance with California Department of Education site and plan approval requirements and submittals.
 
Financial Impact:
The District will pay to School Site Solutions, Inc. fees of $145.00 per hour, and on a time and material basis plus actual out of pocket expenses (such as mileage/travel, office expenses, etc.), for an estimated cost not to exceed $15,000. The District will be billed monthly for fees and expenses.
Attachments:
Agreement
K.5. Agreement between Calexico Unified School District and the County of Imperial for Vista Sands Socialization Services Program for 2018-2019 School Year.
Speaker:
Dennis Price
Rationale:
Annual Agreement to take effect from July 1, 2018 to June 30, 2019. CUSD has a need to provide children's socialization services to its children and Imperial Behavioral Health Services (ICBHS) has a children's socialization program known as Vista Sands Program that provides this service for CUSD. This is a special needs student program.
 
Financial Impact:
Mental Health Funds
Attachments:
2018-19 Vista Sands Service Agreement
K.6. Agreements between Calexico Unified School District and Johnson Controls for Heat and Duct Detectors at Calexico High School.
Speaker:
Cesar Vega, Asst. Supt. of Bussines
Rationale:
Duct Detectors Agreement:Johnson Controls Fire Protection LP will provide labor and parts to replace 2 duct detectors on roof, installation and internally test two weatherproof enclosures for them. Heat Detectors Agreement: Johnson Controls Fire Protection LP will provide the equipment, labor, materials and programming to renew the Fire Alarm Devices to addressable initiation and addressable notification in the Special Education Building at Calexico High School. The pathway from an existing 4009 Truealert Addressable Controller in Building 13 to the Special Ed. Building will be provided by Calexico High School. Johnson Controls Fire Protection LP will pull the wire and replace the devices. The new devices that are replaced are: Heat detector, 1 Ceiling mounted horn strobe, 1 exterior horn, 3 smoke sensors(2 inside the classroom, 1 inside the office of the Special Education Building).
 
Financial Impact:
Duct Detectors: Material: $2927.00 Labor: $2160.00 Total including tax: $5087.00 Heat Detectors: Total including labor, material, programming and internal functionality testing: $9495.00 Optional addition(DSA approvals and stamps) $7500.00 Total: $16,995.00 Funding: LCAP, Goal 1
Attachments:
Duct Detectors Agreement
Heat Detectors Agreement
K.7. Grant Award Agreement Between Calexico Unified School District and Imperial County Air Pollution Control District for Rule 310 Mitigation for Paving at the District's Warehouse Facility.
Speaker:
Cesar Vega, Asst. Supt. of Business Services
Rationale:
The District submitted a grant application and was selected for Rule 310 mitigation funding to assist with the paving of the CUSD Warehouse parking lot located at 1085 Andrade Ave.; bus and staff parking lots, in an attempt to mitigate PM10 polluntants resulting from the District.
 
Financial Impact:
Award amount of $280,000 payable directly to the District upon execution of this agreement and exhibit A.
Attachments:
Agreement
Exhibit A
K.8. Revision of Job Description: Student Supervision Assistant.
Speaker:
Carlos R. Gonzales, Superintendent
Attachments:
Student Supervision Assistant Job Description
K.9. Approval of a Variable Term Waiver for the 2018-2019 School Year for Karina Montaño.
Speaker:
Mr. Carlos R. Gonzales, Superintendent
Rationale:
Provisions within the Education Code allow LEA's to employ an individual under a Variable Term Waiver. Approval of this Variable Term Waiver will allow Karina Montaño, an "Administrator in Training" to be employed as an Assistant Principal at Cesar Chavez Elementary (K-6th Grade) with Calexico Unified School District for the remainder of the 2018-2019 school year. Karina Montaño has provided verification of registration for the CP603-CPACE-Content-English (ENU) Exam
 
Financial Impact:
General Fund
K.10. Approval of Provisional Internship Permit for Amanda Rose Gerardo for the 2018-2019 School year.
Speaker:
Mr. Carlos R. Gonzales, Superintendent
Rationale:
The employee listed below is being employed on the basis of a Provisional Internship Permit. There are no objections by the District and/or its administrators to employ this individual for the 2018-2019 School Year. Applicant Information: Amanda Rose Gerardo; Calexico High School; Physical Education Teacher; 9-12th Grade
 
K.11. Authorization to Utilize Piggyback Bid from Glendale Unified School District for Apple Products.
Rationale:
Calexico Unified School District has used the Glendale USD piggyback bid for the last 5 years; this contract was renewed by Glendale USD during the 18-19 school year. The approval of this piggyback bid, will continue to allow purchases of Apple products.
 
Attachments:
GlendaleUSD - Piggyback contract
K.12. 2019 CSBA Delegate Assembly Election Nomination for Subregion 18-B.
Speaker:
Carlos R. Gonzales
Attachments:
CSBA Delegate Info.
K.13. Resolution to Authorize the Piggyback Purchase of Vehicles and Related Services.
Speaker:
Cesar Vega, Asst. Supt. of Business Services
Rationale:
During the regular Board meeting held on November 8, 2018, the Board of Education gave direction to purchase 3 vehicles from Enterprise Fleet Management. Enterprise Fleet Management has provided Quote No. 4071978, for the lease/purchase of three 2019 Ford F-250 pickup trucks. A copy of Quote No. 4071978 is attached as Exhibit A. Through this resolution, the Board hereby finds and determines the acquisition of the property from Enterprise Fleet Management under E&I Contract #CNR01399, Quote No. 4071978, pursuant to Public Contract Code Section 20118 and Government Code Section 6500, et seq., to be in the best interest of the District.
 
Financial Impact:
General Fund: $97,639.35
Attachments:
Exhibit A
Resolution
K.14. Resolution regarding disposition of Surplus Asset/Non-Asset Kitchen Equipment at Blanche Charles Elementary.
Speaker:
Cesar Vega, Asst. Supt. of Business
Rationale:
Kitchen Equipment listed is antiquated and unserviceable. Therefore, surplus is recommended for recycling.
 
Financial Impact:
None to Report
Attachments:
BC - Kitchen Equipment Surplus List 12.13.18
BC - Kitchen Resolution 12.13.18
K.15. Rejection of Claim: Mariano Velez III vs Calexico Unified School District.
Speaker:
Cesar Vega, Asst. Supt. of Business Services
Rationale:
The District has received a claim for damages incurred during an incident that occurred on November 7, 2018 causing $1,403.46 in damages to the employee's personal vehicle while driving out of the William Moreno Junior High School employee parking lot. The shade located at the parking lot's checkpoint landed on the employee's vehicle due to strong winds.
 
Financial Impact:
$1,403.46
Attachments:
Caliber Collision Quote
Claim Form
Stans Auto Body Quote
K.16. Appointment of Jose Guillen as the Classified Employees' Appointee to the Personnel Commission of Calexico Unified School District for a Three-Year Term (2018-2021).
Speaker:
Carlos R. Gonzales, Superintendent
Attachments:
Declaration from Jose Guillen
K.17. First Reading of Revised Board Policy 3350-Travel Expenses and Adopting Administrative Regulation 3350-Travel Expenses & Use of Credit Cards.
Speaker:
Cesar Vega, Asst. Supt. of Business Services
Rationale:
Revised policy and new regulation regarding travel expenses and use of credit cards, summarizes the proper advance authorization and the expense claims and verification guidelines to travel.
 
Attachments:
Administrative Regulation
Board Policy
Exhibit I - Cardholder Agreement
K.18. Fiscal Year 2018-19 First Interim Report.
Speaker:
Cesar Vega, Asst. Supt. of Business Services
Rationale:
In accordance with Education Code Sections 42130 and 42131, school districts are required to prepare and submit two interim financial reports to the Governing Board. The purpose of these reports is to notify appropriate State and County Office of Education officials as to whether or not the District will be able to meet its financial obligations for the remainder of the current year and for two subsequent years. The Board of Trustees is required to certify each interim report to indicate that it has been informed of the financial stability of the District. The Statuses of 1988 also requires the Superintendent to certify that an Interim Report review has been conducted using the State adopted Criteria and Standards. As mandated by A.B. 1200, the District's First Interim reporting period is based upon activities from July 1 through October 31. The Second Interim reporting period is July 1 through January 31. The Board of Trustees is required to certify each interim report within 45 days after the end of the reporting period. After approval of the financial statements by the Board of Trustees, the financial statements are forwarded to the Imperial County Office of Education, which reviews them for mathematical accuracy and compliance of technical provisions. After this review, they are forwarded to the Superintendent of Public Instruction.
 
Attachments:
First Interim Report
Narrative
Presentation
K.19. Certificated Employment Report.
Speaker:
Carlos R. Gonzales, Superintendent
Attachments:
Certificated Employment Report
K.20. Classified Employment Report.
Speaker:
Carlos R. Gonzales, Superintendent
Attachments:
Classified Employment Report
L. RECONVENE TO EARLIER CLOSED SESSION (SEE ABOVE, ITEM D)
M. RECONVENE TO OPEN SESSION
N. ANNOUNCEMENT OF ACTION(S) TAKEN IN CLOSED SESSION
O. STUDENT DISCIPLINE-(EDUCATION CODE SECTION 48918) Action upon recommendation of student discipline
O.1. Action upon recommendation of student discipline Case No. 181904
O.2. Action upon recommendation of student discipline Case No. 181905
P. ADJOURNMENT
Disability Information:
*** Persons Wishing to Address the Board*** All persons are encouraged to attend and participate (where designated) in meetings of the Calexico Unified School District Board of Trustees. Please fill out the form available at the door, and submit to the Secretary of the Superintendent prior to the meeting. Your comments will be heard (with no action taken) under the designated section of this agenda. For all presentations, the presenter will limit his or her presentation to five (5) minutes. Public comments will be limited to ten (10) minutes total, and each Board Member will limit his or her comments to three (3) minutes. Each presentation, including public and Board Member comments, shall not exceed twenty (20) minutes. For the record: state your name, title, whom you represent, and the agenda item you are addressing. You are not allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual’s personal privacy. The District will not respond to your comments at this time. Your questions, concerns and/or input will be referred to the appropriate Department. ---------THE BOARD'S PROCEEDINGS ARE TAPE RECORDED-------COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT (ADA) & WRITTEN NOTICES--------- The Calexico Unified School District, in compliance with the Americans with Disabilities Act (ADA) and California Government Code section 54953.2, provides special accommodations to individuals who may need assistance with access, attendance, and/or participation in Board meetings. Upon written request to the District, disability-related modifications or accommodations, including auxiliary aids or services, will be provided. Please contact the Superintendent’s Office at 760.768.3800 for specific information on resources or programs that may be available for such accommodation. Please call at least 48 hours in advance of meetings and five days in advance of scheduled services and activities. Written materials relating to an open session item on an agenda for a regular meeting that are distributed to a majority of Board members after the posting of the agenda, and distributed within 72 hours before it is to consider the open session item at its regularly scheduled meeting, will be available for public inspection in the Office of the Superintendent located at 901 Andrade Avenue, Calexico, CA 92231, during normal business hours (8:00 a.m. to 4:30 p.m.). Such written materials may also be made available on the district website [www.calexico.k12.ca.us].

Published: December 10, 2018, 4:19 PM

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